AI Automation Contractor · North East, UK
You're good at your trade. You shouldn't also have to be a quote writer, invoice chaser, and email manager.
The Problem
Writing it up, formatting it, sending it, chasing the reply. Every quote is an hour you're not earning.
Chasing customers feels uncomfortable and gets forgotten. Cash sits uncollected while you're on the tools.
Enquiries, follow-ups, paperwork — all sitting in your inbox, waiting for a response you haven't written yet.
"Every hour spent on admin is an hour you're not doing the work only you can do."
"I spend half my Sunday writing quotes." "By the time I reply to an enquiry, it's too late." Sound familiar?
What I Build
I build small, focused AI systems that monitor your inbox, draft your quotes, send your reports, and chase your invoices. They run on a server around the clock. They don't sleep. They don't forget. They don't need managing.
No input needed from you. It monitors, decides, acts, and reports. You check in when you want to — not because you have to.
Before anything goes out, you get a notification on your mobile phone. One tap to approve. One tap to skip. You stay in the loop without doing the legwork.
What I've Built
Teams find the right protocol in seconds — not minutes searching under pressure.
AI-powered search tool for specialist paramedic teams. Ask a question in plain English, get the right emergency protocol instantly — no folders, no searching under pressure.
Every maintenance email processed in under 60 seconds — classified, assigned, and drafted.
Monitors a Gmail inbox 24/7. Classifies tenant maintenance emails, selects the right contractor, drafts both emails, and sends a mobile notification for approval before anything goes out.
Launching 2026 — estimated 8+ hours of weekly paperwork saved per job.
Quote generator, tree report formatter, and invoice chaser — built for a UK arboriculture business. Runs on a server, handles the paperwork, notifies on mobile when a decision is needed.
What Clients Say
[Testimonial coming soon — real quote from first client to go here once the tree surgeon build is complete.]
About
I'm a HART Paramedic — one of a small number of clinicians in the UK trained to work inside live hazard zones. Thirteen years of decisions that can't be undone, under real pressure, with no room for error.
That's the standard I build to. Not AI as a trend — AI as a tool that has to work when it matters. I build for UK businesses that want something reliable, tested, and built by someone who understands what failure actually costs.
"Paramedic-grade reliability. Every time."
Common Questions
An AI automation system monitors your inbox, reads incoming messages, and acts on them — drafting quotes, sending follow-up emails, assigning jobs to contractors, and chasing unpaid invoices. It runs 24/7 on a dedicated server. Before anything is sent, you receive a notification on your phone. One tap to approve. It does the work; you stay in control.
A one-off project build is priced at £1,500–£5,000 depending on complexity, agreed in full before any work begins. There are no hourly billing surprises. An optional monthly retainer of £150–£350/month covers server hosting, monitoring, and ongoing maintenance. The discovery call to find out if it's right for your business is free.
Off-the-shelf tools route information between apps — they follow fixed rules and require manual setup and ongoing maintenance. A bespoke AI system reads and understands context, makes decisions, and handles the full workflow end to end. It is built specifically around how your business works, not configured from a generic template. You do not learn new software. The system fits your existing process.
Systems can work either way. For high-stakes actions — sending quotes, emailing clients, dispatching contractors — most clients choose a human approval step: you get a mobile notification, review the draft, and tap to approve or skip. For lower-stakes or time-sensitive workflows, systems can run fully autonomously with no input required at all. Which approach suits your business is something we agree before the build starts.
UK small businesses, typically 1–50 people, in trades (tree surgeons, builders, electricians), letting agencies, and healthcare-adjacent sectors (private clinics, care homes, GP practices). The common thread is a business owner doing two jobs — their trade and all the admin that surrounds it. If you are spending 8+ hours a week on paperwork you could automate, book a call and I will tell you honestly whether it makes sense.
Get In Touch
No jargon. No hard sell. Just a conversation about whether AI can genuinely help your business. I'll tell you honestly — no proposal unless you ask for one.
Book a Call info@klagentic.co.uk